Privacy Policy — Gay Coaches Alliance

The Gay Coaches Alliance (“GCA,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains what information we collect, how we use it, and the choices you have. It applies to our website and the services we offer to our members and prospective members.

1. Information We Collect

Information you provide: When you apply for membership, register for an event, or contact us, we may collect your name, email address, phone number, professional credentials, coaching specialty, and payment information. Payment details are processed by our third-party payment provider; we do not store full card numbers.

Information collected automatically: When you visit our website, we may automatically collect technical data such as your IP address, browser type, device information, and pages visited through cookies and similar technologies.

2. How We Use Your Information

We use the information we collect to:

Process and review membership applications
Manage your membership and process dues
Communicate with you about events, programs, and organizational updates
Provide professional development and community resources
Maintain records required for non-profit governance and reporting
Improve our website, services, and member experience
Comply with legal obligations

3. How We Share Your Information

We do not sell your personal information. We may share information with:

Service providers who support our operations (e.g., payment processing, email delivery, event platforms), under agreements that require them to protect your data.
Membership Committee and leadership for the purpose of reviewing applications and administering membership.
Legal authorities where required by law or to protect the rights, safety, or property of GCA, our members, or others.

With your consent, we may also feature member profiles or announcements in our community communications.

4. Cookies

Our website and embedded third-party tools may use cookies to remember preferences, measure usage, and improve functionality. You can control cookies through your browser settings; disabling them may affect some features of the site.

5. Data Security

We take reasonable administrative, technical, and physical measures to protect your personal information against unauthorized access, loss, or misuse. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain personal information for as long as your membership is active and as necessary to fulfill the purposes described in this policy, comply with legal obligations, or maintain non-profit records. You may request deletion of your data subject to our record-keeping obligations.

7. Your Rights

Depending on your location, you may have the right to:

Access the personal information we hold about you
Request correction of inaccurate information
Request deletion of your personal information
Opt out of marketing communications
Withdraw consent at any time where processing relies on consent

To exercise any of these rights, please contact us through our website.

8. Third-Party Services

Our website embeds forms, surveys, and payment tools provided by third parties. These services have their own privacy policies governing the data they collect. We encourage you to review the policies of those providers.

9. Children’s Privacy

Our website and services are not directed to individuals under 18. We do not knowingly collect personal information from minors. If you believe we have collected such information, please contact us so we can delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date above reflects the most recent revision. We encourage you to review this page periodically.

11. Contact

Questions about this Privacy Policy or your personal information may be directed to the Gay Coaches Alliance through our website.